Privacy Policy

Privacy Policy

This Privacy Policy describes Our policies and procedures on the collection, use, and disclosure of Your information when You use the Service and explains Your privacy rights and how the law protects You.

Interpretation and Definitions

Interpretation

Words with capitalized initial letters have meanings defined under the following conditions. These definitions shall have the same meaning whether they appear in singular or plural form.

Definitions

For the purposes of this Privacy Policy:

  • Account means a unique account created for You to access our Service or parts of our Service.

  • Affiliate means an entity that controls, is controlled by, or is under common control with a party, where "control" means ownership of 50% or more of shares, equity interest, or other securities entitled to vote for directors or other managing authority.

  • Application refers to Dutibook, the software program provided by the Company.

  • Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Dutibook LLC, Witbank.

  • Country refers to: South Africa.

  • Device means any device that can access the Service such as a computer, smartphone, or digital tablet.

  • Personal Data is any information that relates to an identified or identifiable individual.

  • Service refers to the Application.

  • Service Provider means any natural or legal person who processes the data on behalf of the Company. This includes third-party companies or individuals employed by the Company to facilitate the Service, provide the Service, perform related functions, or assist the Company in analyzing usage.

  • Third-Party Social Media Service refers to any website or social network through which a User can log in or create an account to use the Service.

  • Usage Data refers to data collected automatically, generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).

  • You means the individual accessing or using the Service, or the company or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

  • First name and last name

  • Phone number

  • Address, State, Province, ZIP/Postal code, City

  • Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

This data may include information such as Your Device's IP address, browser type and version, the pages You visit, time and date of Your visit, time spent on pages, device identifiers, and other diagnostic data.

When accessing the Service via a mobile device, We may collect details including Your mobile device type, ID, IP address, operating system, browser type, and similar diagnostic information.

We may also collect information sent by Your browser whenever You visit or access the Service.

Information from Third-Party Social Media Services

You may log in or register to use the Service through:

  • Google

  • Facebook

  • Instagram

  • Twitter

  • LinkedIn

If You register or grant access via a Third-Party Social Media Service, We may collect information already associated with that account, such as Your name, email address, activities, or contact list.

You may also choose to share additional information through Your account. By doing so, You permit Dutibook to use, share, and store this information in accordance with this Privacy Policy.

Information Collected while Using the Application

With Your prior permission, We may collect and process information about Your location to enable certain features of the Application and improve the Service.

You can enable or disable access to this information at any time through Your device settings.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

  • To provide and maintain our Service, including monitoring usage.

  • To manage Your Account, giving You access to features available to registered users.

  • For contract performance, including development, compliance, and execution of purchase or service agreements.

  • To contact You via email, phone, SMS, or push notifications regarding updates, services, or account information.

  • To provide You with news, special offers, and general information about similar goods and services unless You opt out.

  • To manage Your requests, such as support inquiries or feedback.

  • For business transfers, such as mergers or acquisitions, where Personal Data may be part of the transferred assets.

  • For analytical and improvement purposes, to evaluate and enhance our Service, marketing, and user experience.

Sharing Your Personal Data

We may share Your information in the following situations:

  • With Service Providers: To monitor and analyze the use of our Service, or to contact You.

  • For Business Transfers: During negotiations or completion of mergers, sales, or acquisitions.

  • With Affiliates: Requiring them to comply with this Privacy Policy.

  • With Business Partners: To offer specific products, services, or promotions.

  • With Other Users: When interacting publicly or through linked social media services.

  • With Your Consent: For any other disclosed purpose.

Retention of Your Personal Data

We will retain Your Personal Data only as long as necessary for the purposes outlined in this Privacy Policy, or as required by law.

Usage Data may be retained for shorter periods unless needed to improve security or functionality.

Transfer of Your Personal Data

Your information may be processed and stored outside Your region, where data protection laws may differ. By submitting Your information, You consent to such transfers, provided adequate security measures are in place.

Delete Your Personal Data

You may request deletion of Your Personal Data at any time by contacting Us or managing Your account settings.

Please note that some data may be retained when required by law or for legitimate business purposes.

Disclosure of Your Personal Data

Business Transactions

If Dutibook is involved in a merger, acquisition, or sale, Your data may be transferred. You will be notified before it becomes subject to a different Privacy Policy.

Law Enforcement

We may disclose Your data if required by law or to respond to valid legal requests.

Other Legal Requirements

We may disclose information to:

  • Comply with legal obligations

  • Protect and defend the Company’s rights or property

  • Prevent wrongdoing or fraud

  • Protect users’ or the public’s safety

  • Protect against legal liability

Security of Your Personal Data

We use commercially acceptable means to protect Your data. However, no internet transmission or electronic storage method is 100% secure. While We strive to protect Your data, We cannot guarantee absolute security.

Children’s Privacy

Our Service is not intended for anyone under 13 years of age. We do not knowingly collect personal information from minors.

If You believe Your child has provided Us with information, please contact Us immediately so We can take appropriate action.

Links to Other Websites

Our Service may contain links to third-party websites not operated by Us. We recommend reviewing their Privacy Policies, as We assume no responsibility for their practices or content.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on this page and may be communicated via email or Service notifications.

Changes take effect when posted.

Contact Us

If You have any questions about this Privacy Policy, You can contact us:

📧 support@dutibook.com
💬 Live Chat: Available 24/7 via in-app customer support